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Market stall wholesale invoice — worked example

A small maker bills a wholesale restock order of six short line items to a general store. A flat discount applies to first orders over a set threshold.

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Why this invoice works

A small maker selling wholesale to a shop needs an invoice that can hold several short line items without feeling cluttered, and this worked example does exactly that: six compact lines — two candle scents, a box of tea lights, ceramic holders, gift tags, and printed tote bags — restocking a general store's shelves for the season, priced in euros with a flat discount subtracted once the order clears a minimum spend. A fixed discount, rather than a percentage, is common in wholesale terms that reward a client for placing a large-enough first order, and this example shows it applied as its own line in the totals rather than folded silently into the item prices.

The compact template is well suited to an invoice with this many short rows: its denser header and hairline rules leave more room on the page for the line-item table itself, so a six-item order like this one stays comfortably on a single page. The notes field mentions that restocks are available with five business days' notice, a detail worth including on any wholesale invoice that doubles as an informal reorder reminder for the buyer. Payment terms specify a 14-day window and repeat exactly which order size the discount applies to, so there's no ambiguity if the buyer places a smaller order next time. Open this example in the builder to see the full six-line layout, then swap in your own products, quantities, and discount threshold.

Related guide: Getting paid — the payment details block

Invoice preview

Birchmark Candle Co.

9 Distillery Lane

Cork T12 X2F3

Ireland

orders@birchmarkcandle.example

Invoice

Invoice #: 2026-058 Issue date: 2026-08-23 Due date: 2026-09-06

Bill to

Rusty Fox General Store

56 Cobblestone Way

Denver, CO 80202

orders@rustyfoxstore.example

Reference: Market stall restock

DescriptionQtyUnitRateAmount
Soy candles — lavender24pcsEUR 4.20EUR 100.80
Soy candles — citrus24pcsEUR 4.20EUR 100.80
Beeswax tea lights (box of 12)10pcsEUR 6.50EUR 65.00
Ceramic candle holders15pcsEUR 3.80EUR 57.00
Gift tags — kraft paper100pcsEUR 0.15EUR 15.00
Tote bags — printed logo30pcsEUR 2.90EUR 87.00
Subtotal
EUR 425.60
Discount
-EUR 25.00
Taxable
EUR 400.60
Tax
EUR 0.00
Total
EUR 400.60

Payment

Bank transfer to IBAN GB00 FACT 0000 0000 00. Reference the invoice number.

Notes

Wholesale order for the autumn market. Restocks available with 5 business days' notice.

Terms

Payment due within 14 days. Discount applies to first orders over €200.

Your own business details, logo, and accent color are applied automatically when you open this example in the builder — nothing here is saved until you do.

This example doesn't include a logo — add yours in Settings and it'll appear on every invoice you create.

This is a fictional example for illustration only, not legal or tax advice — check your own local invoicing requirements.

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